MINUTES OF THE SECOND EXECUTIVE COMMITTEE MEETING (ECM) OF CTEF KERALA 2023-26 (Offline Mode)
Govt. College of Teacher Education, Thycaud, Thiruvananthapuram
June 10, 2023, at 10:30 AM
Agenda of the meeting:
Approval of Minutes of the Executive Committee (online) held on 15.05.2023
Oath Taking ceremony of new Office Bearers
Income details (Account balance)
Planning of activities for the period 2023-26
Assigning duties and responsibilities to the new office bearers
Review of Inauguration of Online Talk Series organized by Peet Memorial training College, in collaboration with CTEF and DIET Alappuzha
Any other matter with the permission of the Chair
Members Present:
Dr V. M. Sasikumar
Dr Grace Anne Mathews
Dr M.S.Geetha
Dr Pramod Dinakar
Dr Premachandran P
Dr K Rajeswari
Dr V Reghu
Dr G Valsala
Dr T Sundaresan Nair
Dr Anu Mukund
Dr Malini P M
Ms Geetha Nair
Dr Sheeja Kumari T R
Dr Mariamma Mathew
Dr M Jayachandran
Dr Saramma Chandy
Dr Maya.S
Dr Kerala Sreemathi T
Dr Madhubala Jayachandran
Dr M Vijaya Kumari Amma
Dr Bindu K J
Dr Asha J V
The following members informed their inability to attend the meeting:
Leave of absence
Dr T. K. Mathew
Dr Sam V Daneil
Dr K. Sivarajan
Prof. Geetha Janet Vitus
Dr Muhammed Unni alias Mustafa
Dr Issac Paul
Dr Bindhu C. M.
Dr Anvar K
Dr Nimmi Maria Oommen
Dr (Sr.) Alice Joseph
Dr Bindu T V
The meeting started with a silent prayer, and Dr M. S. Geetha, Chairperson, CTEF, announced the agenda of the meeting. Dr Pramod Dinakar welcomed the gathering
Dr M. S. Geetha initiated discussions on the agenda items
AGENDUM 1: Approval of Minutes of the Executive Committee (online) held on 15.05.2023
Dr Pramod Dinakar read out the report of the last First ECM held on May, 15th on Google Meet. The minutes of the meeting were approved with some minor modifications suggested by the members.
AGENDUM 2: Oath-Taking Ceremony of New Office Bearers
Oath-Taking Ceremony for the new members was held where Dr V. M. Sasikumar read out the oath to Dr M S Geetha, the Chairman, and she then read out the oath to the other members of the Committee to be sworn in.
AGENDUM 3: Income details (Account Balance)
Dr K Rajeswari, former General Secretary, CTEF, read out the income details. She explained that a fixed deposit of Rs. 2,00,000/- is in SBI, City Branch, Thiruvananthapuram, and a balance of Rs. 99,811/- is in the account as savings.
AGENDUM 4 & 5: Planning of activities for the period 2023-26 and Assigning duties and responsibilities to the new office bearers
The Chairman, after discussion in the committee, announced the duties and responsibilities of the members of the Executive Committee..
Names & Duties and Responsibilities of Executive Members
Programmes
Secretary-In-Charge: Dr Mariamma Mathew (Convener)
Vice Chairperson: Dr Rajeswari K
Executive Members: Dr Joju John
Dr Joseph Kacharayil
Dr Arun Kumar P
Dr Anees Mohammed
Dr Alice Joseph
Research-Related Programmes
Secretary-In-Charge: Dr Malini P M (Convener)
Executive Members: Dr Maya S
Dr Sam V Daniel
Dr Niranjana K P
Dr Omanaseelan
Additional Support: Dr Rajeswari K
Dr Asha J V
Website / Blog / IT-Related Items
Secretary-In-Charge: Dr Sajan K S (Convener)
Dr Pramod Dinakar
Additional Support: Dr Nimmi Maria Oommen
Publications
Secretary-in-Charge: Dr Anila Chacko (Convener)
Vice Chairperson: Prof. Dr Bindu C M
Executive Members: Dr Kerala Sreemathi T.
Dr Saramma Chandy
Dr Premachandran
Membership Drive
Secretary-In-Charge: Dr Sankara Narayan Paleeri (Convener)
Vice Chairperson: Dr Anil Kumar K. P.
Executive Members: Dr Anu Krishnan
Dr Bindu T. V.
Programmes under University Departments and Govt. Colleges of Teacher Education
Secretary-In-Charge: Dr Issac Paul (Convener)
Vice Chairperson: Dr G. Valsala
Executive Members: Dr Sindhya V.
Dr M. Jayachandran
Dr Happy P. V.
DIETs / TTIs / Gen. Education Dept.-Related Programmes
Secretary-in-Charge: Dr Bindu K. J. (Convener)
Guidance: Prof. V. Reghu
Executive Members: Dr Sheeja Kumari T. R.
Dr Geetha Nair
Dr Naisal S. A.
Internal Auditing
Members: Dr T. Sundaresan Nair
Dr Issac Paul
Additional Support Prof. K. Jacob Mathew
Office Secretary: Dr Anu Mukund
Discussion on Future Plans and Suggestions Made by Members:
Talking about the research activities to be planned, Dr. Malini PM, suggested that ITEP is a major issue for teacher educators as all the other B.Ed. programmes would be discontinued other than a one-year programme which would be for those who have completed the 4-year programme. Moreover, she added that a memorandum can be handed over to NCTE with the anomalies in the qualification of staff and others at the earliest. Furthermore, she said that research methodology classes can be offered to research scholars which will also enable us to generate more income and increase the number of our life members. To plan more on the research activities, a WhatsApp group can be formed and the decisions taken can be intimated to the ECMs. Dr K Rajeswari and Dr Asha J. V. can join them for more support. Dr S Maya suggested that a YouTube Channel for CTEF be started.
Dr Pramod Dinakar informed us that he and Dr Jayachandran, HoD in Charge, Department of Education, Kannur University were involved in a programme in connection with POCSO-related issues and the Juvenile Justice Act which we should all be aware of.
Dr M. Jayachandran promised to conduct programmes in connection with the same in collaboration with CTEF as it needs to be pondered more in this present scenario. He also added that more coordination is needed in the areas of curriculum revision making use of the expertise of eminent scholars in this field wherein CTEF can play a fitting role.
The Chairman responded that similar classes are promised to be taken by some other members too. Dr.T. K. Mathew and Dr Nimmi Maria Oommen have promised to conduct classes in their respective institutions with the collaboration of CTEF.
Dr M. Jayachandran also suggested that CTEF should explore the possibility of identifying its own dedicated room or building for conducting such meetings and keeping resources and materials in safe custody permanently.
Dr Grace Annie Mathews, Patron, CTEF said that CTEF can work on bringing out a biannual or annual international journal. She also said that a directory of resource persons of national and international levels can be prepared which can be made use of by colleges while organizing programmes.
Moreover, she also insisted on forming cluster colleges under the government or aided colleges of education so as to have a unified curriculum framework for B.Ed. This can also include University Teacher Education Centers. By forming these clusters, experts can also look forward to visiting self-financing colleges and have a note of their facilities. All these processes will encourage teacher educators to join CTEF. She also suggested to formulate a CTEF Study Circle, for academic programmes with this as the main head.
Dr M. Vijayakumari Amma seconded Dr Grace' annie Mathew’s opinion of forming cluster colleges and suggested that school teachers can also be given awareness on ITEP so that they can disseminate the information to their students who are interested in it.
Dr Madhubala Jayachandran talked about the necessity of offering research methodology classes to B.Ed. students, which can be given according to their level.
Dr Asha J. V. suggested that the idea of starting an international journal is good for income generation and the idea of cluster colleges is useful as well.
As a reply to the suggestion put forward by Dr Malini, the Chairman said that the previously prepared write-up with modifications incorporated, can be submitted to NCTE at the earliest.
Dr. M S Geetha also asked for the opinion of the members regarding the necessity of launching of a website exclusively for CTEF for which she got two proposals from Dr.K S Sajan and the committee has decided to accept the first proposal in which Dr. Sajan K. S would be in charge of starting a website on behalf of CTEF.
Dr T. Sundaresan Nair then informed the need for starting a YouTube channel for CTEF which was supported by Dr. Maya so that the e-content developed for research methodology classes can be uploaded.
Dr TSN also added that we can have two letterheads, one with the names of all the ECMs and another one with only the names of the President, General Secretary and Treasurer, which can be used even without the approval of the Executive Committee.
Dr V. Reghu said that the unaided teacher education institutions were involved in the discussion of ITEP held recently and wanted to have a clear-cut outline of the new curriculum that is about to start in Kerala. We need to have a unified model and we are the only organization which can move forward with it, which we should move forward within two to three weeks’ time.
Dr Saramma Chandy insisted on distributing the hard copy of the Newsletter on payment so that it would give a better feeling and can be used as a source of income generation.
AGENDUM 6: Review of Inauguration of Online Talk Series organized by Peet Memorial training College, in collaboration with CTEF and DIET Alappuzha
Dr Mariamma Mathew, Secretary CTEF Kerala and Principal Peet Memorial Training College, Mavelikkara talked about the Online talk series PMTC is conducting in collaboration with CTEF. She explained on the fortnightly talk series, #The Free Voice, initiated by Peet Memorial College of Teacher Education in collaboration with DIET, Alappuzha and CTEF on June 2, 2023, with a talk by Prof. Dr Geetha Janet Vitus, Former Head, Department of Education, University of Kerala, on Sustainable Happiness. Dr Mariamma said that the talk series intends to bring a multitude of disciplines to talk on cases and causes that truly matter. She also added that this was done with the wholehearted support of DIET Alappuzha, wherein Dr Bindu K. J. played a very big role. She also suggested that the next talk will be regarding the POCSO act and its implications.
Dr Bindu K. J., Principal, DIET, Alappuzha, opined that awareness talks on more subjects are essential. It is necessary to spread awareness on POCSO Act among teacher educators and teachers. Programmes on POCSO cases as well as Juvenile Justice Act are to be organized with Peet and CTEF shortly. She added that it was as per the directions of the High Court, Kerala, the Act was included in the B.Ed. curriculum. Nonetheless, she offered her wholehearted support and association of DIET, Alappuzha with CTEF.
AGENDUM 7: Any other matter with the permission of the chair
Handing Over of Documents:
Later, Dr K Rajeswari, former General Secretary and presently Vice-Chairperson CTEF, handed over the mutes books, cash book, account passbooks, FD receipts, Memetos, Awards, and other documents to the General Secretary Dr. Pramod Dinakar. The details are given in the annexure.
While responding to the question of the total strength of CTEF so far, she informed that there was ambiguity regarding the exact number of life members that CTEF Kerala Chapter has. However, as of now, CTEF has 968 life members and 45 institutional memberships. D. V. M Sasikumar insisted that the list of CTEF members should be updated.
Dr T. Sundaresan Nair said that it is necessary that we maintain a register for writing the new registrations to which Dr. V. Reghu, Academic Consultant, added that we maintain the register with the latest email IDs, addresses and contact details of the life members. He also added that a photocopy of the minute book has to be maintained as well.
Furthermore, Explaining the need to have a firm financial background for CTEF, Kerala Chapter, Dr T. Sundaresan Nair put forward the following suggestions.
A plan of action is required in each and every meeting which the General Secretary has to come up with.
There has been not much financial gain for CTEF lately for which the Treasurer has to come up with different plans. If we have enough funds, we would be able to provide even TA/DA to the members travelling from afar.
For that, research methodology classes can be organized with a minimum fee of Rs. 1000/- per head.
The GS and Chairman can refrain from the duties of the Treasurer and the Treasurer has to maintain clear-cut records and plan of action regarding the financial issues.
If CTEF is organizing programmes in collaboration with institutions, CTEF can claim 10% of the fee charged by the organizations.
We can also plan on getting ICSSR Projects.
If an Executive Committee Member is absent from three consecutive meetings ( either online or offline) or is absent without giving leave of absence he/she will be removed from the committee without prior intimation,
Dr TSN suggested the following which were enumerated as feedback after auditing.
The financial year of the CTEF should be fixed by the Exe. Committee either January to December or April to March of each year like all other agencies.
Treasurer should be entrusted to maintain the cash book regularly against the present practice of maintaining all work by the General Secretary.
The treasurer will be responsible for presenting all the details of income and expenditure in all ECs and General Body meetings.
The Treasurer is responsible for keeping all the vouchers/receipts on par with the cash book.
Payment will be done strictly based on receipts/vouchers duly approved/signed by Secretary/President.
All cash awards should be given as cheques of the CTEF.
All donations should be received by giving receipts.
Full address of the new enrolment of members should be written in the receipts for further reference.
Other Discussions held and Decisions Made:
If an Executive Committee Member is absent in three consecutive meetings (either online or offline) or is absent without giving leave of absence he/she will be removed from the Committee without prior intimation.
Dr Sheeja and Mrs Geetha Nair were asked to join Dr Bindu K. J. in organizing talks on POCSO cases as well as the Juveline Justice Act and other current themes of social relevance and to plan accordingly with other DIETS and TTIs in collaboration with CTEF.
The first proposal submitted by Dr K. S. Sajan regarding the launching of a website for CTEF in which he would be the one to design, launch, and update the same was accepted.
Treasurer should be entrusted to maintain the cash book regularly against the present practice of maintaining all work by the General Secretary.
Starting a YouTube channel for CTEF for uploading the e-content developed for research methodology classes by pooling the expertise of CTEF members as Resource Persons.
Dr Premachandran P., Treasurer, proposed the vote of thanks and the meeting ended with lunch at 1:30 pm.
Some of the photographs of the ECM are given below.
